Media Libraries

Media Libraries are objects which are used to group and share media items with other users. They can be thought of as a sharing and storage location for media to be used in the operation of your network. You are not forced to use Media libraries but they can be very useful.

Working with Media Libraries

Each Project has a default Media Library created and attached to it. Your license will determine how many can be created. Depending on your permissions, you may or may not be able to create and delete Media Libraries.

Open your project and from the Project Explorer select ‘Media Libraries’.

The Media Libraries associated with your current open project are listed in the main window. To create new ones, type Ctrl+N or choose the appropriate button on the ribbon. When you select an item in this list, you can see more information by opening the Details Window. You do this, by typing Ctrl+E to open the Details Window. The details for the selected item are shown in the detail window. To view the contents of the library or add and remove content, double click the library to open it.

You can drag and drop items into the library from your desktop or add files using the conventional methods which you are probably familiar with from other applications like office productivity tools and email.

Auto-Categorization of Media items

Meta tags are often used with media files and are useful in helping to categorize and sort media items. The great thing about these tags is that they are totally customizable. For example, you could tag your files (or have your content creators do this for you) with tags indicating whether the media item is approved for public, belongs to a certain customer, has restrictions. If the file is an audio file, you can store the genre, beats-per-minute and the year.

If you are dealing with very large amounts of media, the meta-tags can really help in your efforts to manage them.

When you add media to a Media Library, CamnpaignManager will ask you if you want to Auto Categorize the media. What does this mean?

If you refer to the image above which is of Windows Explorer you can see that these media files have meta tags associated with them. When you choose to Auto Categorize added media, CampaignManager:

  • Looks for tags in the file being added
  • If a category for this tag is not found, it is generated
  • Applies CampaignManager tags to this file as it is stored in the Media Library.

When ‘Partially auto-categorize’ is chosen, CampaignManager will not add new tags to the Category tree.

Domain Media Libraries vs Project Media Libraries

If you are a Domain Administrator, you can create these objects in the Domain as opposed to the Project. By doing so, it is possible to share a Media Library across multiple projects. Whether this is useful or not will depend on how you intend to manage your network. If perhaps, you are part of a large organization and want a central library shared by all containing approved Logos, imagery and other content, this can be helpful. When a Media Library is created in a Domain, the user will be prompted to optionally make that Media Library available in one or more Projects.

Managing bandwidth issues

By default, items uploaded by one user will not be downloaded to other users. Instead, CampaignManager creates small thumbnails. Users may optionally download the full file by clicking on the link as in the screen shot adjacent.

Accepting media from content providers

For organizations dealing with external media suppliers, the process of receiving files can be labor intensive and time consuming. Often files are sent on DVD or FTP locations require the files first to be downloaded and then uploaded. CampaignManager provides a more streamlined solution to this problem. By granting your suppliers access only to the Media Library you can arrange to have your suppliers upload your media directly into the system thereby eliminating the need for these files to be received and then uploaded by you.

Simply create a new user in your domain with Read and Write access to Media Libraries and nothing else. Your media supplier can use these credentials to upload media to your CM Service directly.

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concept/medialib.txt · Last modified: 2017/08/23 17:35 (external edit)
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